Parish Office Manager
We are currently recruiting for a full-time parish office manager.
Role description
First point of contact
Be a first point of contact for the church and parish hall in the community
Maintain knowledge and understanding of church activities, facilities and events
Handle correspondence and enquiries promptly and professionally
Services and events
Prepare service sheets and other service materials
Prepare publicity materials for church events
Post news and updates to our website and on social media
Administrative duties
Provide administrative support to the Vicar for all matters relating to meetings, marriage banns, baptisms, funerals and weddings including dealing with correspondence with undertakers, bookings, expenses
Keep diaries and calendars up to date
Arrange appointments and set up committee meetings as requested, including managing the church zoom account;
Maintain our membership and scheduling database (ChurchSuite)
Co-ordinate mailings (paper and electronic)
Ensure that internal notice boards and displays are kept tidy and up to date
Liaise with outside support on payroll, salaries, pensions, HMRC
Prepare invoices/reinvoicing for church and church hall users, stakeholders, church rate; process and assist Church Treasurer in preparing monthly bank recs
Be responsible for banking and petty cash
Compliance and reporting
Compilation of reports and returns including the Annual Report and Diocesan filings
Assist the Vicar, Churchwardens and PCC Secretary in the preparation of the Parochial Church Council (PCC) and Annual Parochial Church Meeting PCM
Coordinate the ordering of supplies for church ministry including stationery, communion supplies, coffee/tea, etc.
Responsibility for all office equipment contracts and licensing returns.
Parish Hall (Contact Centre)
Oversee the running of our parish hall, in particular hall bookings and arranging access
Communicate clearly and promptly with hall users.
Arrange or be available to open and close the hall for users.
Arrange for minor repairs where necessary (with the approval of the Treasurer and Wardens) and organise fire risk assessments, PAT testing, asbestos, electrical checks as necessary.
Essential skills
Excellent organisational skills and the ability to handle multiple tasks in tandem and to ensure work is prioritised effectively
An eye for detail: ability to proofread service sheets and promotional material, to prepare letters and notices, to produce accurate financial information, including invoices
Excellent verbal and written communication skills
Interpersonal skills: friendly, polite and professional manner. As required in particular circumstances to be sensitive and compassionate or authoritative.
Financially confident
Excellent IT skills with working experience of Microsoft 365 (Word, Outlook, Excel, Publisher, PowerPoint), Finance Co-ordinator for Churches and Charities or similar accounting software, use of Synology or experience of similar shared drive
Working knowledge of data privacy regulation.
Communications: working experience of ChurchSuite or similar content management system, (website), Mailchimp, Hootsuite
This list of responsibilities is not intended to be exhaustive and is subject to review.
35 Hours per Week
£15 - £18 per hour, dependent upon experience
Annual Leave, 20 days + Bank Holidays
Applications to wardens@holyspirit-clapham.org.uk by 30 November 2022.
